Wednesday, January 29, 2020

Technology Tips for January 2020

Save Time Using Macalester Templates for Presentations and Posters [Jan 2 2020]

Save time with these Macalester-branded Google Slide templates for presentations and posters. Go to Google Drive > Click New > Select Google Slides, then mouse over > and the click From a template.
Alternately, view the Template gallery.

Google Calendar Booked Rooms and Resources Now Appear in Guest List [Jan 7 2020]

Google has made a change to where you can find rooms and resources in a Google Calendar event. Look for them at the bottom of the guest list as they will no longer be duplicated in the event's location field. Separating the two can come in handy when you host a meeting with off-campus guests. Enter the building address in the location field instead, giving your guests a clearer understanding of where to go. Google Calendar booked rooms now appear in guest list.

Add Different Page Numbers to Different Sections in Google Docs [Jan 9 2020]

You can now customize which sections to add page numbers to and which number to start counting from in Google Docs. For example, if your doc contains cover pages and table of contents, you can apply page numbers to just the body of the doc. First, insert a new section. Next, set page numbers: Insert > Page Numbers > More options. Check out Google’s Help Center to learn more about page numbers in Google Docs.

Read Me: Support for Windows 7 Has Ended [Jan 14 2020]

Windows 7 has now entered its End of Life phase, which means that Microsoft will no longer be offering updates or security fixes for the old operating system. However, Windows 7’s End of Life is no need for panic, either. PCs running Windows 7 won’t instantly stop working, nor should they become security risks overnight. Is your personally-owned computer running Windows 7? If so, you may still be able to take advantage of Microsoft's free Windows 10 upgrade offer. ITS is replacing college-owned Windows 7 computers. Learn more about Windows 7 End of Life phase and upgrade offer.

What to Write Instead of “Click Here” [Jan 16 2020]

Using the name of the destination page is the easiest way to name a link. It should make sense out of context. People scan webpages for links and email addresses. Screen readers announce the link name when prompted. Imagine what it’s like to hear “click here, click here, click here” instead of “event RSVP, training sign-up form, or grant application form?” Using descriptive link text that makes sense out of context is the easiest way to make your content accessible and improve readability for everyone. Learn what to write instead of “click here.”

Send Emails as Attachments in Gmail [Jan 22 2020]

Ever want to forward multiple messages related to a single topic to someone? With this new functionality, you can do exactly that. Sending emails as attachments allows you to write a summary email message to your recipients, and attach the set of supporting emails that recipients can directly open in their mail client. Learn how to attach an email to an email.

Google Doc URL Hacks Everyone Can Use [Jan 24 2020]

Just by editing the URL of a Google Doc you can create a copy, preview, or generate a PDF. Need to create a Google Sheet in a hurry? Yes please! Give a try. Adding one of these Google Docs URL hacks to your toolkit will give you creative ways to share a template or work collaboratively, especially when publishing its link on a website, Moodle, or email.

Data Privacy Day is January 28! [Jan 28 2020]

Data Privacy Day is an international effort to empower individuals to respect privacy, safeguard data and enable trust. Want to view or change your privacy/security settings, but don't know where to find them? Use these direct links to update your privacy settings on popular devices and online services.

Are zombies taking over your inbox? [Jan 30 2020]

Zombie messages are out-of-date notices from Google apps, like calendar invites, Google Doc discussions and new sign-ins. Want to delete them? How about emails with huge attachments? You have to find them first. Check out these 4 ways to clean up a messy inbox and you might discover a few unicorns.

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