Thursday, March 29, 2018

4 Ways to Clean Up Your Messy Inbox




1. Apply Labels and Filters to automatically move and group messages as they arrive

Preventing clutter before it starts is one way to keep your inbox clean. Labels are tags you can apply to email in order to categorize messages the way you want them grouped. Instead of messages arriving in your inbox, use filters to send email to a label, or archive, delete, star, or automatically forward your mail. Create rules to filter your emails

Try this: Search for Mac Daily and Daily Piper

  1. Search for: from:(communications@macalester.edu) to:(macdaily-l@lists.macalester.edu)
  2. If the All 50 conversations on this page are selected prompt appears, select all conversations that match this search. Fewer than 50 conversations may be in your inbox.
  3. Archive or delete? I recommend creating a filter to apply a “Mac Daily” label. Read the Daily and then archive it. Since the searchable archive was retired on August 22, 2017 along with its former Daily Piper title, you can use Gmail’s search feature to locate a post anytime.

2. Show Send & Archive

Use the Send & Archive button and every time you reply to a message it will be archived—don’t forget to apply the label. The message will come back to your inbox when someone replies to it. To Show Send & Archive button, go to Settings > Send and Archive > Show Send & Archive button in reply. Archive or mute Gmail messages

3. Block and Unsubscribe

If you're getting emails you don't want in your Gmail inbox, you can block or unsubscribe from the sender, or report the message to Google. When you block a sender, their messages will go to your Spam folder. If you signed up on a site that sends lots of emails, like promotions or newsletters, you can use the unsubscribe link to stop getting these emails. Block someone's emails & Unsubscribe from mass emails

4. Search and delete zombie messages

Zombie messages are out-of-date notices from Google Apps, like calendar invites, Google Doc discussions and new sign-ins. Want to delete them? How about emails with huge attachments? Try out the following search terms to see how many messages you can wipe out of your inbox.



To search for
Enter this in the search field
Calendar invites
filename:invite.ics
New sign-in from & Security Alerts
from:no-reply@accounts.google.com
Google Doc notifications
from:notify@google.com
Google Form receipts
from:forms-receipts-noreply@google.com
Drive share notices
from:drive-shares-noreply@google.com
Discussions
from:docs.google.com
huge email attachments
has:attachment larger:10M
More info




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