Friday, September 30, 2016

Encrypt Your Laptop

Imagine walling up every window and all but one door into your home.  As long as you have the key, you're the only one who can get in. Encrypting your laptop does this, leaving only one door into your system—and your password is the key. Encryption protects your data even if your laptop is stolen and its hard drive removed. Apple, Windows and Android devices come with both encryption and backup functionality. 

Of course, if you forget your password, you've got a serious problem. Start by making a complete backup of your data, then turn on encryption. If yours is a College-owned laptop, consult ITS before you encrypt!

For more tips on securing your devices and protecting your data, visit Safe Computing.

Tuesday, September 20, 2016

Should you update your device to macOS Sierra?


Don’t update your Mac OS—yet!

ITS recommends that you wait to upgrade your device to MacOS version 10.12, macOS Sierra, which is scheduled to be released by Apple on September 20, 2016.

macOS Sierra update checklist

✓ Will my existing software still work?

Maybe not. Third-party software vendors need additional time to make their software compatible with the latest Mac operating system. Here's a growing list of software titles that are not ready for the update:

  • Adobe CS5
  • Canon multi-function devices—provided by Loffler
  • MATLAB, At this time, MATLAB is not completely compatible with macOS;  this is only a problem if your computer is set to "non-United States regions and locales. Is MATLAB compatible with macOS 10.12 "Sierra"?
✓ Will it run on my computer?

The latest and greatest may negatively affect the performance of older computers.

✓ Back up my device.

Backing up your device is strongly recommended. Once the update is complete, there's no going back.

✓ Clear my schedule.

Upgrading your device to macOS Sierra may take hours.

Bottom line: When in doubt, you probably shouldn't.

Here's now to hide the UPDATE button to avoid accidentally updating to macOS Sierra.

  1. From the Apple menu, select App Store…
  2. Click Updates.
  3. From the Update Available list, locate MacOS Sierra (it will appear when available).
  4. Right-click (or Control+Click) on the macOS Sierra update title.
  5. Select Hide Update.
  6. Close the window to exit the App Store.

Additional Information

Wednesday, September 14, 2016

Find out which files in your Google Drive are about to be deleted and what to do about it!

Accounts for recent graduates are scheduled to be deleted on Monday, October 2, 2017!

Any Google Google Doc, Sheet, Slide, or YouTube video owned by students will be deleted when their Macalester account is deleted.

When the original owner has not changed the ownership to you, take the following steps to keep Google Drive files

Step 1: Search your Google Drive by owner

  1. Click Search options.
  2. From the Owner menu, select Specific person… and enter the person’s name and select it from the list of possible matches that appears.
  3. Click Search.
  4. Now you have a list of Google Drive files owned by your former student worker.

Step 2: Create a Team Drive

Team members own the docs in a Team Drive, not an individual, so even when a team member’s account is deleted, the documents they created in the Team Drive remain.
  1. Open Drive.
  2. In the left navigation, click Team Drives.
  3. At top, click New.
  4. Enter a name.
  5. Click Create.

Step 3: Add members and set permissions:

  1. To add members and set permissions, you need full access permission.
  2. In the left navigation, click a Team Drive.
  3. At the top, under the Team Drive name, click +Add Members.
  4. Add the names of the individuals whose accounts are about to be deleted.
  5. Leave the permission set to Full access since you are moving documents that are owned by others.
  6. (Optional) Enter a message.
  7. (Optional) If you don’t want to send notifications, select Skip sending notifications.
  8. Choose an option:
    1. Click Send to send notifications.
    2. Click Add if you don't want to send notifications.

Step 4: Move docs to the Team Drive

  1. You can’t move folders, so select the docs you want to move to Team Drive.
  2. Click and drag the files to the Team Drive.

For questions about Google Drive, YouTube, and changing ownership, contact the ITS Help Desk at or 651-696-6525.

Friday, September 9, 2016

Print from your laptop to Library and DRC Printers

Web Print is a PaperCut feature that allows you to print PDF and MS Office documents from your own device instead of a lab or classroom computer. Web Print access is restricted to Macalester’s on-campus network and off-campus connections are not supported. Releasing the print job at a PaperCut Release Station is required.

Here’s how Web Print works

  1. Go to; connecting from off campus is not supported.
  2. Upload a PDF, Word, Excel, or PowerPoint file—no more than 30 MB.
  3. Select a printer in the DRC or the Library. 
  4. Use the PaperCut release station to finish your print job. 

Web Print file types and size limitations

  • 30 MB file size limit
  • PDF
  • MS Office: Word, Excel, PowerPoint