Wednesday, April 1, 2015

How to add closed captions or subtitles to a YouTube video

Subtitles vs Closed Captions

  • Subtitles: Assume the viewer can hear but cannot understand the language or accent, or the speech is not entirely clear, only dialogue and on-screen text is transcribed.
  • Captions: Aim to describe to the deaf and hard of hearing all significant audio content—spoken dialogue and non-speech information such as the identity of speakers and, occasionally, their manner of speaking—along with any significant music or sound effects using words or symbols.
  • Closed vs Open: Indicates that the captions are not visible until activated by the viewer, usually via the remote control or menu option. Open, burned-in, baked on, or hard-coded captions are visible to all viewers.

Advantages to including subtitles, closed captions, and transcript

  • Caption transcripts (auto-generated captions do not count) are indexed by YouTube Search so visitors may have an easier time finding your videos.
  • Text equivalents provide equal and timely access to videos, fulfilling an accessibility requirement.
  • Enhances understanding for foreign-language speakers, reading and hearing the words.
  • Compensate for poor audio or loud environment.

How to Edit YouTube’s Automatic Subtitles

  1. Go to Enter the email address and password to log in.
  2. From the leftnav, click My Channel.
  3. Click Video Manager. A list of videos appears.
  4. Locate a video, click the drop-down menu next to the Edit button.
  5. Select Subtitles and CC. (Set video language page appears the first time you edit, from Select language, choose English. Click Set Language.)
  6. Click English (Automatic).
  7. Click Edit.
  8. Click Pause video while typing.
  9. Click the play button. The video will play. Typing will pause the video.

Unpublish the English (Automatic) version

  1. Locate a video, click the drop-down menu next to the Edit button.
  2. Select Subtitles and CC.
  3. Click English (Automatic).
  4. From the Actions menu (located on the top right of the list of captions), select Unpublish.

Insert a YouTube video with dotCMS

Just use the YouTube button and paste the Share URL; do not use the embed or email links.  


  • Double-click on a word to select the entire word (without spaces).
  • Red underline indicates misspelled word. Right-click on word to select alternative spelling options.

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