Thursday, April 23, 2015

Google Updates Biweekly Post

Publication Date: April 23, 2015

Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.

Proper folder structure, naming conventions, color coding, and keeping track of what is shared with you can go a long way when used properly.

Coming soon to Macalester: the newly released Google Photos folder in Google Drive pulls in all your Google+ photos immediately after they are posted.

Google will continue to provide regular updates and security patches to Chrome on Windows XP through the end of 2015.

Google Mobile

News about other Google products and technology.

Google is boosting the ranking of mobile-friendly pages on mobile search results.

To help mobile searchers understand your website better when we show it in the mobile search results, today we’re updating the algorithms that display URLs in the search results to better reflect the names of websites, using the real-world name of the site instead of the domain name, and the URL structure of the sites in a breadcrumbs-like format.

Month view provides a high level view of all scheduled events for a full month, allowing people to then tap on a specific day for a closer look.

A new version of the Google Drive Android app is coming to Google Play over the next week. Loads of new features.

New versions of the Google Docs, Sheets, and Slides apps for Android are now available on Google Play and a new version of the Docs app for iOS is available in the App Store.

Just pull down on any page to reload, open, or close tabs with one swipe. Pull straight down to reload, pull down and left to open a new tab, or pull down and right to close a tab. You can now use your favorite password manager (1Password, Lastpass and more) to fill out website password fields in a snap.

Google Business

Google Business news, including policies, user privacy, politics and legal issues.

By encrypting ads, the advertising industry can help make the Internet a little safer for all users.

Google sheds more light on how ad injector software can hijack even encrypted SSL browser communications.

The good news is that the Federal Communications Commission created a new “Citizens Broadband Radio Service,” that makes some frequencies available for shared wireless broadband use in the 3.5 GHz spectrum band.  

On Wednesday, Google unveiled its long-awaited phone service, called Project Fi, putting the search giant in competition with Verizon, AT&T and other wireless service providers.

Google Extra

Other Google side projects, including art, science and fun stuff.

Google Doodle: April 22, 2015: And this Earth Day, you can turn to Google for the answer to something that you’ve always needed to know: which animal are you???

To commemorate “Freedom Day,”  Google has partnered with the Robben Island Museum and the Nelson Mandela Centre of Memory to bring the story of this UNESCO World Heritage Site online for the world to explore.

Google Doodle: April 20, 2015: Today, to celebrate the anniversary of its release, we're bringing 360-degree Street View imagery of Loch Ness to Google Maps, so you can go in search of Nessie yourself.

Thursday, April 9, 2015

Graduating Seniors: Your Macalester Accounts

Seniors, in just a few weeks you'll accept your Macalester diplomas and become proud alumni, class of 2015!  Really, it's just around the corner.  Begin planning now to migrate your data out of your Macalester accounts.  Depending on how much mail you have, it can take several days — even a week — to migrate your Google files. Don’t wait until the last minute to begin migrating your data. Move it or lose it!

Your Macalester electronic accounts will be disabled on Friday, September 11, 2015. These include not just your Google email, but also Google Drive files, Calendar, Sites and other Google services; files you have saved on the G:, H: and M: drives, and any personal Web pages. You will need to migrate any files you want out of these accounts before September 11, 2015.

For shared files, especially in Google Drive, you should transfer ownership to someone else. By making another person (who is not graduating) the owner, a Google shared file can continue to be used and edited after your account is deleted.

Before your accounts expire, update your contact information in MacDirect, the online alumni directory! It's the easiest way to stay connected to Macalester after you graduate.  You can choose whether or not you'd like to receive the alumni newsletter and magazine, or get updates on Mac events in your region - it's all up to you. Alumni and students utilize the database for networking and career conversations, and academic departments and professors rely on it to connect with former students. Visit and stay in touch!

You will continue to receive all-campus and all-student email postings until your account is closed. Full details and instructions on all services and what you need to do are posted on ITS' Graduates Techlist.  If you would like assistance, please contact the ITS Help Desk at (651) 696-6525,

Wednesday, April 8, 2015

Google Updates Biweekly Post

Publication Date: April 8, 2015

Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.

Learn how to use Chrome profiles, pinned tabs, recent tabs, hot keys, and other browser tips and tricks.

Follow up: Google+ Photos coming to Google Drive

Starts rolling out April 20, 2015. All users will see a new menu item in Drive called Google Photos, including those who don’t currently use Google+ Photos.

A roundup of all Apps launches from March 2015.

Started rolling out on April 7; opt out until May 25, 2015.

Sharing a Google Drive file with someone bypasses the need to send it as an email attachment.

More style choices, add gradient conditional formatting rules, new look for the conditional formatting editing pane.

The Gooru will tick off 19 search tricks!

Learn about all of Google's accessibility products and features, or filter by different categories.

Google Apps Mobile

News about other Google products and technology.

Google updated its Gmail app for Android today, and the most important feature is probably the addition of a unified Inbox.

Plus, Google Calendar for iPhone works with all the calendars you've already set up on your phone.

Reading view in Docs and Performance improvements.

A report that analyzes billions (!) of data points gathered every day during 2014 and provides comprehensive and in-depth insight into security of the Android ecosystem.

Google Business

Google Business news, including policies, user privacy, politics and legal issues.

Unwanted ad injectors aren’t part of a healthy ads ecosystem. They’re part of an environment where bad practices hurt users, advertisers, and publishers alike. Google has a variety of policies that either limit, or entirely prohibit, ad injectors.

At the end of May, Section 215 of the USA Patriot Act is set to expire. What’s next?

Google Extra

Other Google side projects, including art, science and fun stuff.

Google Doodle: March 23, 2015

Wednesday, April 1, 2015

How to add closed captions or subtitles to a YouTube video

Subtitles vs Closed Captions

  • Subtitles: Assume the viewer can hear but cannot understand the language or accent, or the speech is not entirely clear, only dialogue and on-screen text is transcribed.
  • Captions: Aim to describe to the deaf and hard of hearing all significant audio content—spoken dialogue and non-speech information such as the identity of speakers and, occasionally, their manner of speaking—along with any significant music or sound effects using words or symbols.
  • Closed vs Open: Indicates that the captions are not visible until activated by the viewer, usually via the remote control or menu option. Open, burned-in, baked on, or hard-coded captions are visible to all viewers.

Advantages to including subtitles, closed captions, and transcript

  • Caption transcripts (auto-generated captions do not count) are indexed by YouTube Search so visitors may have an easier time finding your videos.
  • Text equivalents provide equal and timely access to videos, fulfilling an accessibility requirement.
  • Enhances understanding for foreign-language speakers, reading and hearing the words.
  • Compensate for poor audio or loud environment.

How to Edit YouTube’s Automatic Subtitles

  1. Go to Enter the email address and password to log in.
  2. From the leftnav, click My Channel.
  3. Click Video Manager. A list of videos appears.
  4. Locate a video, click the drop-down menu next to the Edit button.
  5. Select Subtitles and CC. (Set video language page appears the first time you edit, from Select language, choose English. Click Set Language.)
  6. Click English (Automatic).
  7. Click Edit.
  8. Click Pause video while typing.
  9. Click the play button. The video will play. Typing will pause the video.

Unpublish the English (Automatic) version

  1. Locate a video, click the drop-down menu next to the Edit button.
  2. Select Subtitles and CC.
  3. Click English (Automatic).
  4. From the Actions menu (located on the top right of the list of captions), select Unpublish.

Insert a YouTube video with dotCMS

Just use the YouTube button and paste the Share URL; do not use the embed or email links.  


  • Double-click on a word to select the entire word (without spaces).
  • Red underline indicates misspelled word. Right-click on word to select alternative spelling options.