Tuesday, March 11, 2014

Use Moodlegroups to share documents for a candidate search

Step 1: Request a Moodlegroup

Send an email to helpdesk@macalester.edu indicating that you would like a Moodlegroup set up to manage documents for a candidate search.

Step 2: Add Each Candidate as a Topic

  1. Go to moodlegroups.macalester.edu and log in with your username and password.
  2. From My courses, locate the newly added Moodlegroup course and click to open.
  3. Click Turn editing on.mgroups-1.png

  4. Locate Topic 1 and click Edit summary.mgroups-2.png

  5. Uncheck Use default section name. In the Section name field, enter the name of a candidate. Click Save changes.mgroups-3.png

  6. Drag-and-drop resume, CV, profile, or other documents into the area directly under the candidates name. Files can be PDF or MS Word.mgroups-4.png

Step 3: Enroll users

  1. From Settings, click Users, then Enrolled users.mgroups-5.png

  2. Click Enroll users.mgroups-6.png
  3. Assign roles: Student (view), Teacher (add documents, edit moodlgegroup, enroll users), Non-editing teacher. Moodlegroup requesters will be assigned the Teacher role.
  4. Enter user name in the Search field. Hit Enter.
  5. From the list of users, click Enrol to assign a role and grant access to the Moodlegroup.mgroups-7.png

  6. Click Finish enrolling users when all students and teachers have been enrolled.

Step 4: Add a resource

Consider using a Google form so that each member of the search committee can rate each candidate’s resume, CV, letter, etc.
  1. Copy the Google form link. Check out this Sample Resume & Cover Letter Screening Form.
  2. Click Turn editing on.
  3. Click Add an activity or resource. From Resources click URL. Click Add.mgroups-8.png

  4. Enter the Name and Description.
  5. In the External URL field, paste the form’s website address.
  6. To force the form to open in a pop-up window, from Options, change Display to In pop-up. Only do this if you warn the users that the form will open in a pop-up window by including (opens in a pop-up window) in the Name.mgroups-9.png

  7. Click Save and return to course.

Step 5: Teacher role use News forum for announcements

By default, the News Forum, located at the top of the Moodlegroup, can be used by any member of the group with the Teacher or Non-Edit Teacher role, to send out announcements.
  1. Click News forum.

  2. Click Add a new topic.
  3. Enter the Subject and Message. Click Post to forum.

  1. Each member of the Moodlegroup will receive an email.

Step 6: Create a discussion forum

Any user can create a discussion forum, either at the top of the page, or at any Topic.
  1. Click Turn editing on.
  2. Click +Add an activity or resourcemgroups-11.png
  3. Select Forum. Click Add.
  4. Change the following settings: Forum name and Description. From the Forum type menu, select Standard forum for general use. Subscription mode: Forced subscription.
  5. Click Save and return to course.
  6. Click the discussion forum link to add a new discussion topic. All members can post to the discussion.

Step 7: Reply using discussion forum

Members of the Moodlegroup should reply to any disucssion posts by using the Reply link located at the bottom of the email message and NOT the email’s reply button (those replies will only go to the message sender and not to the entire Moodlegroup.)mgroups-10.png

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