Friday, December 27, 2013

Network Maintenance Day Coming Saturday 1/4/14

ITS staff will conduct a regular system maintenance period on Saturday January 4 2014, from 6:00 AM until 12:00 noon.  We will be performing upgrades, testing connections, patching and doing other tasks to keep our critical campus information systems running efficiently.

Please expect that most networked services - including Banner, 1600grand, DegreeWorks and PaperCut-based printing - will be inaccessible, completely or intermittently, during the maintenance period.

If you have questions or concerns, please contact the ITS Help Desk at helpdesk@macalester.edu or 651-696-6525.

Wednesday, December 18, 2013

Discounted Microsoft Office for Employees

Did you know that Macalester faculty and staff members can purchase Microsoft Office at a substantial discount for use on personally-owned computers? This is the Home Use Program (HUP), which is part of our Microsoft Campus Agreement.  Office includes Word, Excel, PowerPoint and (on PCs only) Access.  All you need is our unique Program Code and $9.95.  Read all about it starting at http://www.macalester.edu/its/hardware-software/microsoftoffice/

The fine print: you can buy and use Office on personally-owned computers while you remain employed at Macalester College.  If you leave the College, you must delete the software.  Because participation is restricted only to Macalester employees, it is necessary for you to log into the HUP purchasing page on our Web server to get the code, using your regular network password. 

Here's an overview of the HUP program:
http://www.microsofthup.com/hupus/chooser.aspx?culture=en-US

Microsoft's HUP Frequently Asked Questions may be useful to you:
http://www.microsofthup.com/hupus/faq.aspx

ITS staff have written step-by-step instructions on how to purchase Office with the HUP discount:
https://helpdesk.macalester.edu/helpdesk/WebObjects/Helpdesk.woa/wa/FaqActions/view?faqId=735

As always, if you have questions, please contact the ITS Help Desk, helpdesk@macalester.edu or 651-696-6525.   Faculty, your AIAs can assist you as well. 

Google Updates Biweekly Post


Publication Date: December 18, 2013

The Google Updates Biweekly Post will take a break and resume resume in January 2014. Happy New Year!

Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.


Opt-in to use new features: Colored sheet tabs, custom number formatting, paste transpose and more.


Your messages are more safe and secure, your images are checked for known viruses or malware, and you’ll never have to press that pesky “display images below” link again.


Export a copy of your Gmail and Google Calendar data, making it easy to back up your data or move to another service.


Coming soon: A new drop down menu atop each Drive folder lets you take quick actions like rename, share, organize, and more.


Creating events in Google Calendar is now faster with autocomplete predictions from Google Maps.

Google Technology

News about other Google products and technology.


Adoption of security standards is widespread across the industry, dramatically reducing spammers’ ability to impersonate domains that users trust, and making email phishing less effective.


Google News readers on Android and iOS devices: A new version of the mobile web app provides an improved overall experience resulting in a kind of real time news desk for you on your phone.


Chrome Apps work offline, update automatically and sync to any computer where you're signed into Chrome, so you can pick up where you left off.

Google Business

Google Business news, including policies, user privacy, politics and legal issues.


The notion that Google ad-placement practices threaten our privacy is raving nonsense.


Google is unveiling six new Global Impact Awards—totaling $11.5 million in grants—to innovators using technology to tackle the world’s toughest challenges.


NYTimes Q&A


A change to Gmail that relegated retailers’ emails to a separate inbox for promotions has had a big effect during the busiest shopping period of the year, according to three services that manage mass emails.


Google Extra

Other Google side projects, including art, science and fun stuff.


Discover the top 100 searches


As 2013 comes to a close, these are some of the videos, channels and moments that shaped our year.


Google Doodle: December 9, 2013


Google Doodle: December 14, 2013


Friday, December 13, 2013

Banner/1600grand Scheduled Maintenance 12/21/13

ITS staff will be performing necessary scheduled maintenance to Banner and 1600grand on Saturday December 21, beginning at 6:00 AM and ending by 10:00 AM.  Please expect that Banner and 1600grand will not be available for some or all of this time.  No other services, including email, Internet access, Moodle and the file servers, should be affected. If you have questions about this maintenance period, please contact the ITS Help Desk, helpdesk@macalester.edu or 651-696-6525.

Thursday, December 5, 2013

Google Updates Attachments


Google has updated the 'attachments' function in email with new ways to view, download and save.
  • View attachments in your email by clicking the title of the attachment 
  • Download attachments to another location by clicking the down arrow button shown above
  • Save attachments directly to Google Drive by clicking the Google Drive button shown above
For more details, see Google's blog.

If you're unsure of how to manage this change or would like assistance, please contact the ITS Help Desk at 651-696-6525 or helpdesk@macalester.edu.

Wednesday, December 4, 2013

Google Updates Biweekly Post


Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.


12/2/2013: Preview attachments feature


View attachments and save files directly to Google Drive without ever leaving Gmail.


The sign-in page for Gmail will now be identical to the sign-in page for Google Calendar, Google Drive, or any other Google Apps service.


Following the introduction of the new look full-screen video chat last month, Google rolled out some new Hangouts features specifically for Google Apps customers.


Google Technology

News about other Google products and technology.


Google Executive Chairman Eric Schmidt says you should switch. When it comes to productivity, is he right?


A year after it was introduced, Google's nerdy mapping-backpack is pushing into new territory

Google Business

Google Business news, including policies, user privacy, politics and legal issues.


Andy Rubin is the engineer heading Google’s robotics effort. He is the man who built the Android software for smartphones.


The search giant has for years been evasive about its plans for a so-called public cloud of computers and data storage that is rented to individuals and businesses.


Google partnered with Majority Leader Eric Cantor and Democratic Whip Steny Hoyer to run a special session of Solve for X on Capitol Hill in Washington, D.C., to discuss and debate audacious science and technology moonshots that could transform the world.


Google Extra

Other Google side projects, including art, science and fun stuff.






Watch this 5 minute TEDTalk for worthwhile time-saving tech tips, including a couple Google ones!


Infographic: Some argue Google is changing the way we think and remember.