Friday, November 22, 2013

Are Your Files Backed Up? They should be.

Students, you're working on capstone projects, term papers, research presentations and résumés.  Faculty are polishing research papers, journal articles, book manuscripts and letters of recommendation.  Staff are updating information constantly.  Everyone is working with a lot of data - and it's all important.

Is it all stored in one place?  Along with your pictures, movies and music?  What will you do if that computer gets stolen, dropped, lost or destroyed by a spilled drink (besides curse and cry?) 

Back up your data.  You'll be glad you did.  There are multiple ways to do this:
  • Store copies of your most critical files in your personal
  • External hard drives are not expensive.  Buy one.  Use it. Faculty, consult your AIAs for recommendations; staff, call the Help Desk or David Sisk.
  • Flash drives, aka “thumb drives,” are even cheaper.  Buy two.  Use them.
  • Check out 'cloud' storage solutions—some are cheap, some are free (like CrashPlan).  Faculty, your AIAs can help you set up the pay version, CrashPlan Pro, at a nominal cost; staff, consider buying CrashPlan Pro as well.
  • Speaking of cloud storage, back up important files to your Google Drive.  It's there; use it.
  • Consider burning your data to CD or DVD for archiving.  Even if your computer doesn't have an optical drive, many public-access computers do. 
For tips and assistance in backing up your data, please contact the ITS Help Desk at 651-696-6525 or  Faculty, talk with your AIA.  Play it safe, and you won't be sorry.

Wednesday, November 20, 2013

Google Updates Biweekly Post

Publication Date: November 20, 2013

Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.

Google Apps users who use their Google+ identity in YouTube will now have the option to post videos that are viewable only by others at their domain.

This new feature lets you view Gmail attachments and save files directly to Google Drive without ever leaving Gmail.

With the latest Chrome Beta release, you can now visually scan your tabs for a speaker icon to quickly figure out where that sound or music is coming from.

With the update to the Gmail iOS app, you’ll be able to do even more with your iPad.

Google Business

Google Business news, including policies, user privacy, politics and legal issues.

In a year in which government surveillance has dominated the headlines, Google is updating their Transparency Report for the eighth time.

Richard Salgado, Google’s Director of Law Enforcement and Information Security, testified before the Senate Judiciary Subcommittee on Privacy, Technology, and the Law on the Surveillance Transparency Act of 2013.

Judge Denny Chin said in his ruling that Google’s project did not replace books. “Indeed, all society benefits,” he said.

Eric T. Schneiderman, attorney general of New York, said Google violated not only users’ privacy, but their trust as well.

Google is partnering with global investment firm KKR to invest in six utility-scale solar facilities in California and Arizona.

Google is granting $3.2 million to support data analysis of U.S. veterans’ higher education.

Google Extra

Other Google side projects, including art, science and fun stuff.

A virtual visit to the early Christian cemetery is also possible on Google maps, which adapted its street view program to go underground.

On the 150th anniversary of the Gettysburg Address, there’s three new exhibits now available on the Google Cultural Institute focus on President Lincoln and the 272 words that shaped a nation’s understanding of its identity.

You can now explore panoramic imagery of one of the most romantic spots in the world, captured with Google’s Street View Trekker technology.

A poignant advert for Google India tells the story of two friends separated by the partitioning of Pakistan and India who are reunited by a few Google searches.
Google Search: emotional Google India reunion advert goes viral

Tuesday, November 12, 2013

Argos Web Viewer for Mac OS and Windows OS Available November 11, 2013

Introducing the Argos Web Viewer

A new way to access Argos, Macalester's reporting tool, is now available with Argos Web Viewer. Mac OS and Windows OS users can now run reports from any web browser. With Argos Web Viewer, Mac OS users are no longer required to access Argos via Citrix to run reports. To get started, go to and click Argos Web Viewer or go directly to

Get a Tour

To get a tour of the new features, follow the tutorial prompt that appears the first time you log into Argos Web Viewer. Run the tutorial anytime thereafter from the Help menu.

How to Run a Report

  1. Go to and log in.
  2. Navigate to a folder.
  3. Click on a report datablock.
  4. Enter report parameters.
  5. Select the report from menu.
  6. Click Run.
Check out more tutorials on the Argos Web Viewer.  Visit ITS Argos Info for help logging in, training resources, and FAQs. For assistance, contact the ITS Help Desk at 651-696-6525 or

Monday, November 11, 2013

Coming Soon: Argos Web Viewer

Argos Web Viewer Preview

Starting Wednesday, November 13, 2013, Macalester Argos users may access reports using the Argos Web Viewer. Same great reports, just a different look and feel. Stay tuned for more information on working in this new report environment.

Thursday, November 7, 2013

Resolved: Off-campus Telephone Problems 11/7/13

 As of 11:30 AM, all outbound and inbound calling services have been restored.  If you encounter any further telephone problems, please contact Kelly Borke at 651-696-6566 or

Original post:

We are having problems with our local and long distance phone service.  Currently we can neither call off campus nor receive calls from off-campus.  (On-campus calls, from one Macalester extension  to another, are working normally.)  We have contacted our vendors and they are working to resolve this issue.  We will update this notice when services are restored. We apologize for this inconvenience.

Wednesday, November 6, 2013

Google Updates Biweekly Post

Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.

It includes notifications, a Google+ share box (if Google+ is enabled), and a new App Launcher with links to other Google products.

This means that IE9 users who access Gmail and other Google Apps services will be notified “within the next few weeks” that they need to upgrade to a more modern browser.

Each time a new version of Firefox, Internet Explorer and Safari browsers is released, Google begins supporting the update and stops supporting the third-oldest version.

This will prevent your photo, name, +1s and other activity from appearing in Google's advertisements.

Starting today when Google Calendar invitations are sent to members of a Google Group, the attendee list will automatically update as people join or leave the group.

Chome will have a "reset browser settings" button in the last update, which lets you easily return to a factory-fresh state.

In Slides, you'll see their names appear next to their cursor as they type—just like in Docs.

Google Technology

News about other Google products and technology.

NYTimes Book Review

Google Business

Google Business news, including policies, user privacy, politics and legal issues.

Speculation swirls around two mysterious barges as officials remain tight-lipped.

This summer, the company sped up a project to encrypt internal systems.

Google and Yahoo said that they were unaware of government accessing of their data links.

Google Extra

Other Google side projects, including art, science and fun stuff.

Google Doodles: Halloween