Wednesday, April 24, 2013

Google Updates Biweekly Post




Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.


Infographic shows how user input has improved Gmail since it launched in April of 2004.



ProfHacker shares a few tips for finding your way around the Gmail new compose experience.

Email delegation is super useful for people who want their assistants to have access to read or respond to mail on their behalf.

Track down the origin of a photo or hunt down product names, apartments, and even recipes.

Google auto-mutes your microphone for chats of four or more participants.


Google Technology

News about other Google products and technology.

Keep your eyes focused on the road while you’re driving instead of on your smartphone or GPS screen.

If you’re a university student with CS chops looking to earn real-world experience this summer, consider writing code for a cool open source project.

Google Extra

Other Google side projects, including art, science and fun stuff.

Twice the Fun—Play 2 YouTubes at Once

U.S. Department of State announces a new series of discussions called Hangouts at State.

Google Book Search

I make the most of all that comes and the least of all that goes. http://goo.gl/ymdJS

Friday, April 19, 2013

Graduating Seniors' Account Closure

Congratulations to Macalester's Class of 2013!  It may be hard to believe, but you will be making the transition from students to alumni in just a few weeks.  Plan ahead for what you'll do with your data.  Your Macalester electronic accounts will be disabled on Monday, September 16, 2013. These include not just your Google email, but also Google Drive files, Calendar, Sites and other Google services; files you have saved on the G:, H: and M: drives, and any personal Web pages. You will need to migrate any files you want out of these accounts before September 16, 2013.

For shared files, especially in Google Drive, you should transfer ownership to someone else. By making another person (who is not graduating) the owner, a Google shared file can continue to be used and edited after your account is deleted.


You will continue to receive all-campus and all-student email postings until your account is closed. Full details and instructions on all services and what you need to do are posted on ITS' Graduates Techlist.

Depending on how much mail you have, it can take several days—even a week—for the Google Mail Fetcher to migrate your messages. Don’t wait until the last minute to begin migrating your data. Move it or lose it!

Wednesday, April 17, 2013

Brief Google Outage 4/17/13

Google reports a brief disruption to many of its services this morning, including email and Drive.  This disruption began at approximately 7:30 AM and seems to have been fixed as of 8:25 AM.  The outage was not unique to Macalester but affected other Google users as well.  Non-Google networked services, such as Internet connectivity, Banner, 1600grand and Moodle were not affected. If and when more information becomes available, we'll post it here. 

Tuesday, April 16, 2013

Back It Up!


As the semester winds down, you're working on capstone projects, term papers, presentations, your résumé and other critical data. Is it all stored in one place? Along with your pictures, movies and music?  What will you do if that computer is stolen, dropped or destroyed by a spilled drink?

Back up your data just in case:
  • Store copies of your most critical files in your personal webfile.macalester.edu.
  • External hard drives are not expensive.
  • Flash drives (also called “thumb drives”) are even cheaper.
  • Check out cloud storage solutions—some are cheap, some are free (like CrashPlan).
  • Speaking of cloud storage, back up important files to your Google Drive.
  • Consider burning your data to CD. 
For tips and assistance in backing up your data, please contact the ITS Help Desk at 651-696-6525 or helpdesk@macalester.edu. Play it safe, and you won't be sorry.

Wednesday, April 10, 2013

Google Updates Biweekly Post

Happy 5th Anniversary Google Apps at Mac!

standing left to right: Brad Belbas, Alison Sommer, Jeff Conrod, Barron Koralesky,  David Wheaton, Jerry Sanders seated left to right: Tanya Pfeffer, David Sisk
standing left to right: Brad Belbas, Alison Sommer, Jeff Conrod, Barron Koralesky,  David Wheaton, Jerry Sanders
seated left to right: Tanya Pfeffer, David Sisk
3/19/2013

Google Apps

Updates to core Google Apps and the major services like Google+. Also major updates that may affect the Macalester community.

All the same features from the old compose are supported, including labels and Canned Responses lab. Starts rolling out 4/16/2013.

When you start typing in the Gmail search box, you’ll now see predictions displayed.

The feature, when selected, will analyze your picture and automatically add an emoticon that Google+ thinks matches your face.

Google Technology

News about other Google products and technology.

With Keep you can quickly jot ideas down when you think of them and even include checklists and photos to keep track of what’s important to you. Now for devices running Android 4.0, Google Drive next.

Offline language packages for Google Translate on Android.

Google Business

Google Business news, including policies, user privacy, politics and legal issues.

It provides computational infrastructure on demand in the form of virtual Linux machines that can perform sustained processing tasks.

99.9% availability guarantee, with zero scheduled downtime for maintenance

Google Extra

Other Google side projects, including art, science and fun stuff.

Lists a description, data on when it was started and stopped, whether the service was invented by Google or was a hired gun, a list of alternatives, and more.

Google Book Search

The best way to predict the future is to invent it. http://goo.gl/SpWYO

Friday, April 5, 2013

"Security Alert" Scam

If you receive an email message like the following, please rest assured that it is a scam.  The sender is trying to fool you into sharing your login username and password - don't do it.

*****
From: [various GMail addresses]
Date: [April 5, early morning]
To: [empty, or 'undisclosed recipients']
Subject: Security Alert

This technique has been utilized for several years now around the world so be aware. Make sure you put your credit cards in a aluminum or lead wrapping while you go out in public  
CLICK HERE to sign in and  View the online Google message and do not fail to relate with others.
Thanks

*****

If you ever wonder whether an email message is legitimate or not, don't hesitate to call the ITS Help Desk at 651-696-6525.
 


Wednesday, April 3, 2013

Argos Upgraded


As of today, April 4, 2013, Argos has been upgraded to version 4. Check out the recent ITS Notices & Alerts post for new features included in the upgrade. For Citrix users, look for the orange leaf icon to access Argos.

Visit the Argos Information page to review frequently asked questions. If you have questions or concerns, contact the ITS Help Desk at helpdesk@macalester.edu.