Wednesday, September 26, 2012

October is National Cyber Security Awareness Month


National Cyber Security Awareness Month is one initiative that is part of a non-profit public-private partnership focused on cyber security awareness and education for all digital citizens. Because the cyberspace used by our faculty, staff, and students often transports sensitive information such as proprietary research, financial records, grades, or personally identifiable information, it has become critical that all members of the Macalester community develop an awareness of how to protect this sensitive information and be safer and more secure online.

This year’s theme, Our Shared Responsibility, reflects the notion that no one person, department, or college is responsible for the security of the Internet; everyone must do their part. Be looking throughout the month under this banner in the Daily Piper for tips on how to do this.

Friday, September 14, 2012

Brief telephone outages, September 17–28

Between now and September 28, you may notice a brief interruption to your phone service.  To protect your phone from lightning strikes, we are updating the electrical grounding on our voice cables, and this work will cause a brief outage to each individual telephone.  This work will begin each weekday at 6:00 AM and continue until 2:00 PM.  It is very possible that you won't even notice your phone's outage. Any incoming calls while your phone is out of service will go directly to your voice mailbox.

Following is the schedule of this work: 
Monday 9/17/12:  Markim (most), Kagin (most), Dupre
Tuesday 9/18/12: Kagin (remaining), Doty, 30 Mac, Wallace
Wednesday 9/19/12: Alumni House, Turck, 37 Mac, Bigelow
Thursday 9/20/12: Markim (remaining), George Draper Dayton, Grand Cambridge Apartments
Friday 9/21/12:  Weyerhaeuser, Carnegie

Monday 9/24/12: No electrical grounding work scheduled
Tuesday 9/25/12:  Campus Center, Chapel, 77 Mac
Wednesday 9/26/12: Lampert, Summit House, Kirk
Thursday 9/27/12:  Old Main, Library, Stadium

Wednesday, September 12, 2012

Google Drive is the new home for Google Docs

Have you seen this message in your Macalester Google Docs window?

Sometime soon, all Macalester Google Apps users will be automatically switched to Google Drive. If you have not already transitioned to Google Drive, go ahead and make the switch. If you need assistance with the transition, email the ITS Help Desk at or visit Google Drive Help.

Make the switch from Docs to Drive

  1. Go to your Google Documents.
  2. Click Find out more and get started. 
  3. When the Google Drive window appears, click Go to Google Drive.

Your files will now be stored in Google Drive. Just like before, you can upload, edit, share, and create files online.

What's the same

If you've used Google Docs, some things in Google Drive will be familiar.
  • Create Google Docs by clicking the red Create button.
  • Share with exactly who you want — without email attachments.
  • Search or sort your list of files, folders, and Google Docs.
  • Preview files and Google Docs.

What's changed

  • Collections are now called Folders.
  • More things have been added to the Settings menu, including upload settings.
  • The left navigation has new views:
    • My Drive
    • Shared with me
    • Activity
  • The Home view is gone. Instead, use My Drive to organize all of your files, folders, and Google Docs.

What’s completely new

  • View and search Google Drive on the web in a visual way with grid view.
  • Add a file to a folder by clicking the folder icon within a file or Google document, spreadsheet, or presentation.

Graduated Senior Accounts Closing September 17

Hey there, young alumni!  Your Macalester accounts, including Google Apps, 1600grand, Moodle, etc., will be closed as of Monday, September 17, 2012.  It can take up to a week or more to migrate all your data, so don't put it off any longer!

Also, don’t forget to check out the Macalester Graduates Techlist, brought to you by ITS. This checklist has helpful tips on ways to save, transfer, back up, and liberate all of your valuable Macalester data while you still can. 

✓ Move and forward Macalester email

✓ Transfer ownership of Google Docs and Sites

✓ Download Google Apps data from Docs, Blogger, Google+, Picasa

✓ Save fileserver and Web files

✓ Print unofficial transcript (before your access to 1600grand goes away)

For assistance, contact the ITS Help Desk at 651-696-6525 or email

Wednesday, September 5, 2012

Notice: Campus File Server Reboot, Thursday 9/6/12

Macalester's primary file server - your G:, H: and M: drives - will get a resource upgrade early tomorrow morning, Thursday September 6.  This upgrade requires a reboot.  Starting at 5:30 AM, the server will be inaccessible for approximately fifteen minutes.  All other campus IT resources should remain up and running normally.  All drives should be available again after 5:45 AM.  Please plan to log out before 5:30 tomorrow morning.  If you experience problems after this reboot, please try logging in again or call the ITS Help Desk at 696-6525.

Students, Know Your Copyright Responsibilities

Dear Students,

Please be aware that owners of copyrighted materials such as movies, music and software are increasingly aggressive about finding and prosecuting people who illegally download such materials.  Macalester ITS respects your privacy, and we do not monitor the content of your electronic data.  However, when we receive legal notice of copyright violations, we are obliged to comply with the law.  If we receive such a notice and we find that your account contains material in violation of copyright laws, you will lose network access privileges until the offending material is removed.  Since
Fall semester has just begun, you may not have taken the time to familiarize yourself with your responsibilities regarding copyright and potential violations.  Please do so now.  ITS is receiving an increasing number of official communications from copyright holders alleging violations.  

You should know who owns the files you are sharing, and understand the risks you run if you violate copyright.  We have posted brief information about copyright laws, relevant college and ITS policies, and resources for legally downloading music, movies and software, on these pages:

Sharing Music, Movies and Software: Your Responsibilities at Macalester College with Respect to Copyright Law 

Please call the Help Desk (651-696-6525) if you have questions.  Thank you for your attention to this matter.