Tuesday, January 21, 2020

Attach an email to an email

Ever want to forward multiple messages related to a single topic to someone? With this new functionality, you can do exactly that. Sending emails as attachments allows you to write a summary email message to your recipients, and attach the set of supporting emails that recipients can directly open in their mail client.

Attach emails to a new thread

Just select the emails and then drag and drop them into the draft window.

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gif credit: G Suite Updates Blog


Forward as attachment

Select the emails and then from the overflow (three dots) menu, select Forward as attachment.

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gif credit: G Suite Updates Blog

Reply to existing thread

Pop out the compose window and then drag and drop emails to it.

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image credit: G Suite Updates Blog post


Monday, January 20, 2020

Google Docs URL Hacks Everyone Can Use

Ways to create new Google files

Use the browser address field to generate new G Suite files by adding the word “create” to the end of the address.

New Google Doc: https://docs.google.com/create
New Google Sheet: https://sheets.google.com/create
New Google Slide deck: https://slides.google.com/create
New Google Drawing: https://drawings.google.com/create
New Google Form: https://forms.google.com/create

Try out these shorter, quicker ways to create new Google Sheets, Docs and Slides.


Refer to a spot within a Google Doc

Refer collaborators to a particular bookmark within a document by sharing the bookmark’s URL.
  1. Place insertion point where you want the bookmark.
  2. Go to Insert > Bookmark.
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  3. Bookmark: appears. Right-click on Link and then copy the link. Now you can paste the link to share the bookmarked Google Doc and anyone who has permissions to view the document, will follow the bookmark.
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Alternately, you can refer to a document’s heading, since it appears in the URL.

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Makin' copies!

Make a copy by replacing edit with copy.
Great option when you want to people to make their own copy of for a class project or training session.
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Try it, you'll like it!
Make a copy of Makin' Copies (doc)

Make a copy with comments. Replace edit with copy?copyComments=true" "

Give it a try!
Make a copy with comments (doc)

Make a preview appear before copying. Replace edit with template/preview
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Try it:
Make a copy with template preview (gdoc)

Share a clutter-free view. Replace edit with preview.
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Do it!
Makin' copies preview (gdoc)

Makin' PDFs & more!

Share a direct download of a PDF version of your document

I'm not a huge fan of PDFs since they typically mean a dead-end for website visitors. But, sometimes a PDF can be a handy option. 

Google Docs and Sheets: Replace edit with export?format=pdf
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Google Slides & Drawings: Replace edit with export/pdf
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Direct downloads are not limited to PDF. Other file types also work. Instead of using pdf in URL, try png, jpg, pptx, xlsx, docx, html, or txt.

Sharing Tips

Hacking the URL does not replace sharing the Google Doc. For some, that may be view only. For collaborators, that may be edit.


Monday, January 13, 2020

READ ME: Support for Windows 7 had ended

Windows 7 logo

Is your personally-owned computer running Windows 7? If so, you may still be able to take advantage of Microsoft's free Windows 10 upgrade offer.

What is happening?
Windows 7 has now entered its End of Life phase, which means that Microsoft will no longer be offering updates of security fixes for the old operating system.

Don't panic.
However, Windows 7’s End of Life is no need for panic, either. PCs running Windows 7 won’t instantly stop working, nor should they become security risks overnight.

When is this taking place?
Tuesday, January 14 2020

What is being done for college-owned computers running Windows 7? 
The ITS Help Desk is reaching out to those departments who have Windows 7 computers to manage upgrades or replacements.

What if my personally owned computer is running Windows 7?
If you own a computer running Windows 7, you may be able to upgrade your personally owned computer to Windows 10. RIP, Windows 7. Upgrade to Windows 10 free -- here's how.

Learn more about Windows 7 End of Life
Support for Windows 7 is nearing the end
Windows 7 End of Life: everything you need to know about the death of Windows 7
Here's what will happen to your Windows 7 PC on January 15, 2020