Friday, May 13, 2016

Managing Your Digital Identity: A Graduation Gift from ITS

Class of 2016, all of us in ITS are proud of you and your achievements!  As you prepare to meet the next challenges in your lives, we wish you success.

One of those challenges lies in how you present yourself and your skills online.  Potential employers, graduate and professional schools, nonprofits and others are already scrutinizing your online presence. What will they find?  We want to help you make thoughtful decisions about how you build and protect your presence.  As our parting gift to you, we recommend the May 12 article, "Owning Your Online Presence: Online Tips for Recent Graduates" on the Stop.Think.Connect. Campaign blog.

For those students in later classes, this is excellent advice for you, too.  It's never too early to start building the online presence that most effectively shows your values and talents. 

Congratulations, and have a wonderful summer!

Tuesday, May 3, 2016

Google Apps Updates for April 2016

Just select a file and click on the “Get sharable link” icon on the top right-hand side menu.


Set a reminder for a specific time and date and get notified when it’s time. To create a reminder, tap on a time in the calendar grid, then select “Reminder.” May 9, 2016


With Goals, users can add a goal and Calendar will help them find the time and stick to these goals.


While you get tons of storage with Google Drive, your local desktop may not have the same amount of free disk space. Now, Drive’s interface will show the size of your individual subfolders as well as the space remaining on your computer. It will also warn you if there is not enough space to sync.


This launch makes it easier to view and type those lengthy equations in Google Sheets on the web, by allowing you to drag and expand the formula bar.


WOW! This is big news! As part of this acquisition, Google will make Synergyse Training for Google Apps available for free to all Google Apps customers.

Welcoming Synergyse to Google
Synergyse will be joining Google, and we intend to make the product available as an integral part of the Google Apps offering later this year.


A recap of the previous month's launches in Google Apps.

Friday, April 29, 2016

(Students) Back it up!

Spring semester ends Monday, and you're working on capstone projects, final exams, term papers, presentations, research, your résumé and other critical data.  Is it all stored in one place?  Along with your pictures, movies and music?  What will you do if that computer gets stolen, dropped, lost or destroyed by a spilled drink (besides curse and cry?)

Back up your data.  You'll be glad you did.  There are multiple ways to do this:

  • Store copies of your most critical files in your personal webfile.macalester.edu.
  • External hard drives are not expensive.  Buy one.  Use it.
  • Flash drives (a.k.a. “thumb drives”) are even cheaper.  Buy two.  Use both.
  • Your computer's OS may have a built-in backup option, such as Apple's Time Machine.
  • Check out 'cloud' storage solutions - some are cheap, some are free.
  • Speaking of cloud storage, upload important files to your Google Drive.
  • Consider burning your data to CD for archiving.  Even if your computer doesn't have an optical drive, most public-access computers do.
For tips and assistance in backing up your data, please contact the ITS Help Desk at 651-696-6525 or helpdesk@macalester.edu.  Play it safe, and you won't be sorry.